Explain in full detail, '' HOW TO WRITE A REPORT''

A report is a structured written work prepared for some
specific reader or group of readers in response to some specific purpose, aim or
request. There are many varieties of reports, but generally their function is to give an
account of something, to answer a question, or to offer a solution to a problem.A good
report must is appropriate for its purpose and audience. It is accurate, logical, clear
and concise, and well organised.

One important
characteristic over other form of general writing like essays is that report follows a
structured format. This enables readers to find and focus on specific information. There
are many different formats of reports used according to the subject covered, report
length, and preferences of report writer. But most report, particularly the longer ones,
have the following structure.

1. Transmittal
   document


2. Title page


3. Table
   of contents


4. Abstract/Executive
   Summary


5. Introduction


6. Discussion


7. Conclusions


8. Recommendations


9. Bibliography

A
three stage process may be adopted to prepare and present a report. These three stages
are

1. Planning the
   report.


2. Writing the first draft of the report in line
   with the plan.


3. Formatting, revising, and
   proof-reading.

In the planning stage clarity is
developed on the purpose of the report, what different kind of information will be
included in it and designing overall structure of the report. The writing of first draft
involve putting down in one place all the information and ideas that one intends to
include in the report, not being constrained by the need for things like language used
and the format. Once all the material has been put in one place in the second stage, the
attention is shifted to the language, grammar, and format of the
report.